Mountain Line Facility Use

The following Mountain Line facilities are available for use by the public. Click the links below to learn more about each facility.

Bus Wash     CDL Course     Training Room     Vera Room

To request use of any Mountain Line facility, please click the link below to complete a request form. Please provide as much availability as possible to increase our chances of being able to accommodate your request on the first try.

Request to use a Mountain Line Facility

I submitted the form. What happens next?

Insurance and payment are required before your reservation is confirmed. Further communication will be sent by email from Forms@mountainline.az.gov; please monitor your email and check your Junk folder.

Restrictions

Mountain Line facilities are allowed to be used during administrative business hours Monday through Friday from 8am-5pm except holidays. Exceptions may be allowed under special circumstances and with prior approval by Mountain Line.

Facility-specific restrictions include:

• Bus Wash: Requires Mountain Line staff to drive the vehicle through the bus wash.
• CDL Course: Maximum height of vehicle with appendages extended is 13 feet and 6 inches for vehicles due to low-hanging powerlines.
• Training Room: Access to large screen TV via HDMI cable provided at the podium for sound/video. Wi-Fi is also available for guests. Guests must bring their own laptop and webcam.
• Vera Room: Access to large screen TV via HDMI connection for sound/video. Wi-Fi is also available for guests. Guests must bring their own laptop, HDMI cable, and webcam.

As federally funded facilities, the Federal Transit Administration (FTA) only allows certain activities to occur. Please note your request will be denied if the following is not met:

• Uses must be compatible with the approved purposes of the funding source and may not interfere with either the intended uses of the property or Mountain Line’s ability to maintain satisfactory continuing control.
• Use may not affect a property’s transit capacity or use.
• Alterations to accommodate use should have no negative impact on the transit service or activity.

Facility-specific restrictions include:

Bus Wash
Requires Mountain Line staff to drive the vehicle through the bus wash.

CDL Course
Maximum height of vehicle with appendages extended is 13 feet and 6 inches for vehicles due to low-hanging powerlines.

Training Room
Access to large screen TV via HDMI cable provided at the podium for sound/video. Wi-Fi is also available for guests. Guests must bring their own laptop and webcam.

Vera Room
Access to large screen TV via HDMI connection for sound/video. Wi-Fi is also available for guests. Guests must bring their own laptop, HDMI cable, and webcam.

Insurance Requirements

Outside organizations are required to submit a certificate of insurance showing that the organization has insurance coverage with general liability minimum limits of $1,000,000 per occurrence, whether or not the group pays for the facility rental (facility rental or facility donation).

Bus Wash and CDL Course
Insurance with general liability minimum limits of $1,000,000 per occurrence. Contact your provider to add Mountain Line as an additional insured with the address of the facility being used, and provide this certificate of insurance to Mountain Line.

Training and Vera Community Rooms
Go to TULIP is pre-populated with Mountain Line’s available facility information and requirements. Once Mountain Line has confirmed your date and time of facility use, enter this information into TULIP with your selected facility and you will be given a low-cost quote for insurance that meets Mountain Line requirements to use the facility, and can pay for it in TULIP. Once paid, the certificate is automatically sent to you and Mountain Line.

Lease Agreement

Mountain Line facilities are funded in part by the Federal Transit Administration (FTA) who require (per FTA Circular 5010.1E) non-transit (incidental) uses adhere to the lease agreement below. Lease agreements for each facility can be reviewed by clicking on the facility links above. You must agree to the terms of the lease agreement in order to submit your facility request form.

User Fees and Payment

The Mountain Line Board of Directors approved the following fee structure in March 2023 and will be applied to all incidental uses of Mountain Line facilities:

*Does not apply to NAU Shuttle Services as shared use partner.

Upon receiving your facility use request, the Mountain Line Accounting Department will create an invoice based on the fee schedule above and email it to you. The invoice will include a link and a QR code that you can follow to pay online with a credit card.

Advance Notification Required

Facility use requests must be submitted in writing and should be requested no less than 7 days prior to the event. The request must clearly state the specific dates, times and facilities, including anticipated number of participants. Mountain Line will consider requests less than 7 days in advance when we have the capacity to.